Job Description: Philanthropy Associate

JOB TITLE:                     Philanthropy Associate

LOCATION:                      San Francisco, CA

FULL/PART TIME:       Full-time

POSITION SUMMARY

The Philanthropy Associate will directly support senior staff to help the firm’s clients achieve their goals in climate and clean energy philanthropy. This position will split his/her time managing the grant-making process, providing administrative support to the Director, and assisting with research or special projects. This position will help solicit and review grant proposals, write grant summaries, monitor grants, and write evaluations. Additionally, the position will maintain a database to track grantee progress, manage calendaring, track client budgets, and serve as a point of contact for grantees on a variety of needs and issues. This role has the potential to expand to include additional strategic responsibilities after demonstrating consistent success in the position. The role of Philanthropy Associate will report to the Director of Philanthropic Services.

RESPONSIBILITIES

Grants Management

  • Monitor and manage grants through the full grant lifecycle, from the proposal requirements to grant reporting and closing of grants.
  • Support the program director in grantee communication by requesting additional information when needed, responding to questions, notifying them of their grant status, and other activities.
  • Ensure grants meet reporting requirements and deadlines; develop concise and accurate summaries of funding requests and answer substantive questions about the proposals.
  • Draft or edit summary reports and updates for clients.
  • Monitor budget targets, reconcile program budgets, and keep clients and the program director informed of budget status.
  • Maintain the grants management database, ensuring accurate creation/update of grant records, contacts, organizations, and grant documents.
  • Manage incoming information in a timely and organized fashion, filing documents appropriately in an online database.
  • Build knowledge of the landscape of organizations involved in the climate and clean energy field; stay current on latest developments through sector news, contact with grantees, experts, reports, etc.
  • Research specific issues, programs, and organizations, prepare written reports, and presentations.
  • Represent Energy Innovation by participating in meetings with grantees and external partners as requested.

Administrative Support

  • Schedule, coordinate, and co-facilitate meetings and related follow-up, including defining meeting deliverables and ensuring that they are met.
  • Manage the calendar and time of the Director, undertaking complex scheduling of high-level colleagues.
  • Prioritize conflicting needs; handle matters expeditiously and proactively, and ensure follow-through of projects to successful completion, often with deadline pressures.
  • Track expenses, provide support for travel arrangements, conferences, and meetings; complete expense reports.
  • Participate in staff meetings and other office-wide activities, and take on other duties as assigned.

EXPERIENCE & QUALIFICATIONS

  • Bachelor’s degree or higher in a relevant subject area with superior academic records.
  • Demonstrated knowledge in one or more of the following areas: energy and climate policy, major greenhouse gas emitting sectors, and related industry, market and regulatory structures.
  • 3-5 years of relevant experience in philanthropy, advocacy, government, or policy-related role.
  • Exceptional research, analysis, synthesis, and written and verbal communication skills.
  • Detail-oriented, with proven organization and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Strong administrative and project management skills and experience, including the ability to plan and manage projects both independently and with colleagues.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).
  • Experience in web-based document management tools and practices. Willingness to learn new software tools and use them for program support.
  • Collegial approach, excellent interpersonal skills, and a sense of humor.

EQUAL OPPORTUNITY

Energy Innovation is an equal opportunity employer. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition.

SALARY AND BENEFITS

Energy Innovation provides a competitive compensation package, including a salary commensurate with qualifications and experience, and a comprehensive benefits package. The benefits package includes health (medical, dental, and vision) insurance coverage, a retiree savings plan, access to mass transit, etc.

APPLICATION PROCEDURE

Position is open until filled. Please submit an email with “Philanthropy Associate Application” in the subject line, a cover letter, and resume to jobs@nullenergyinnovation.org. Please provide all information electronically; no phone calls.